A statement the worker can hold
Peter's mattress cost 170,000. Two months on, he asks how much is left, and the answer lives on the manager's phone. A statement puts it on paper in his hand: what it cost, every amount that came off, the balance after each one, and a line for him to sign. Bought him a phone too? One statement covers everything he owes.
A full page for the file, a slip off a small receipt printer, a PDF, or a WhatsApp message to his number.
The balance after every deduction, so "you took it twice" is answered by reading down the page.
Every amount, and what was left after it
Try it: tick what has come off. The balance column and the three totals move together.
Tap an item on credit, then Statement. It starts from the purchase and lists each deduction in the order it came off and where the money came from: the payment it was taken from, by name (From Salary payment), or how the worker paid it back: cash, mobile money, bank, or from savings the farm was holding for them. Beside each one is the balance after it, so the last line of that column is always the Left to pay at the top.
A written-off item ends with a Written off line that takes the balance to nothing. If more came off than the item cost, the balance goes below zero on the line where it happened, and the statement says how much too much was taken.
| Date | Amount | Balance |
|---|
Nothing on a statement is typed in again. It is made from the item as it stands the moment you open it, and carries that date ("as at") and a number to quote back.
Everything they owe, on one page
Try it: show the paid-off radio, and add savings the farm is holding. Watch what the total does, and does not, do.
Pick a worker on Items on credit and tap Statement, or tap Items statement on the worker's own page. From one item's statement, All items switches to the lot. Each item keeps its own ledger, exactly as on its own statement, and one total says what is left across them.
Paid-off and written-off items are left out unless you ask for them, so the page is about what is still owed. Savings the farm holds for the worker are shown beside the total, never taken off it. They are the worker's money; using them to clear an item is the worker's choice, not the paper's arithmetic.
The mattress here is the one you built in step 1, so its balance follows what you ticked there.
On a page, or off a small printer
Try it: switch the paper. The same statement, cut to fit.
Full page is an A4 sheet, the one to file with the worker's papers. Receipt printer is a slip for the thermal printers sold in town: the shop counter kind on 80mm paper, or the small Bluetooth kind on 58mm. Pick the width under Paper roll and the slip, the print and the PDF all come out that wide.
The choice is kept on that phone, not on the farm: the office laptop prints A4, the store-keeper's phone beside the little printer prints slips. Sale receipts use the same setting, so a farm that buys a 58mm printer sets it once.
Hand it over, or send it
The message below is the one Famu writes for the statement you built above.
Share opens WhatsApp or SMS on the worker's own number, with the statement written out as a short message, because a table on a phone turns into nonsense. On a phone, Send the PDF attaches the statement itself to any app: WhatsApp, email, Drive. Copy as text is there for anything else.
No number on the worker? WhatsApp still opens, and you pick the chat. Add the number under Workers and next time it goes straight to them.
The rules behind a statement
Read-only
Opening, printing or sending a statement changes nothing. Anyone who can see Worker Payments can hand one over.
Nothing is stored
It is made fresh each time from the items and their deductions, so it is never out of date when you print it.
Made on your phone
The PDF is built on the device. It goes nowhere until you choose to send it.
Same numbers as the app
Cost, paid back and left to pay are the same three totals the item shows. The paper cannot disagree with the screen.
A line to sign
Page and slip both end in a signature line, so the worker can agree the balance on paper.
Who printed it, and when
Each statement carries a number, the date it was made, and who made it.
Each item stands alone
On a statement of all items, too much taken on one item is shown on that item. It never makes another item look smaller.
Savings are never spent
Savings the farm holds are shown beside what is owed and never subtracted from it.
Your printer, and the paper's limits
Printing goes through your phone's own print dialog
Some cheap Bluetooth printers only print from their maker's app. For those, tap PDF and open the file in that app; it is already cut to the roll's width.
A statement is about items on credit. It mentions the savings the farm holds, but it is not a payslip and does not show wages earned or paid; the worker's page has its own Statement for that.
Earns its keep for
- Month end, when a worker wants to see what came off their pay
- A worker leaving, settling an item before they go
- A farm with a small receipt printer by the store
- Keeping a signed copy with the worker's papers
Does little for
- A payslip for the wage itself (that is on Attendance & Payroll)
- Money a customer owes you (use Money Owed and its reminders)