Money in that
isn't produce
A school pays to walk round the farm. A group pays for a morning's training. You hire out the tractor for a weekend. None of it is eggs or milk, and all of it is income. Other Income keeps it beside your sales, so the year's revenue is the whole story.
Forty pupils from St. Kizito at 15,000 each. Type the visitors and the price, and the amount fills itself in.
A Saturday workshop on silage for a farmers' group, paid by mobile money.
The cooperative will pay at month end. Untick one box and it waits on Money Owed.
Earned, but not sold
A service the farm gave, with no goods leaving the gate.
There are four types: Farm visit / tour, Lecture / teaching, Training / workshop and Other. Add where it came from, the school, the group or the person, how it was paid, and any notes.
Three kinds of money that look similar belong somewhere else, because counting them as income would make the farm look richer than it is.
Here
Visits, lectures, training, hiring out a machine or a field, a refund, a consultancy fee.
Sales
Anything that leaves as produce: birds, eggs, milk, livestock, manure, a crop.
Loans & Grants
A loan has to go back and a grant is funding. Neither is earned, so neither is income.
Petty Cash
Topping up the cash box only moves your own money from one place to another.
Count the heads, or type the total
Either way round, the third figure works itself out.
For a visit, a lecture or a training, the form asks for the number of visitors and the price per visitor, and fills in the amount. If you only know what the school paid in all, type the amount and Famu works out the price per visitor, to the cent.
The visitor count adds up across the year, so you can say how many people came to learn from the farm. Switch the type to Other and the visitor fields go away.
Where it shows up
Reports adds other income to sales to make the farm's revenue, and the Farm tab lists every entry with its date, type and source, ready to download. The total revenue figure on Home counts it too.
Leave Payment received unticked and the entry appears on Money Owed under Owed to you, filed under the source's name and aged from the day you recorded it. When the money comes, tick the box on the entry.
The rules
Received unless you say otherwise
A new entry is marked as received. Only one you untick is counted as owed, so older entries never turn into debts by surprise.
Who can do what
By default an admin can do everything. A manager can see and add income, but changing an entry, including ticking it as received, is the admin's. Workers do not see it.
Bring the old book in
Other Income is one of the books a spreadsheet can be imported into, so last year's visits can join this year's.
It goes to your accountant
Every entry is a line in the accounting export, under income, beside your sales.
Simple on purpose
What it does not do
An entry is paid or not paid. There is no part-payment: if the school paid half, record the half that came as one entry and the half still due as another.
Other income belongs to the whole farm, not to one enterprise, so it does not show in a herd's or a planting's own profit. Reports counts it from the day it is recorded, whether or not the money has come in.
Earns its keep for
- Demonstration farms that host schools and groups
- Farmers who train others or give talks
- Hiring out equipment, land or transport
Does little for
- A farm whose only income is what it sells
- Money that has to be paid back