Your numbers,
read and handed over
Every sale, expense and wage you record is a line in a book. Reports reads that book back to you: is the farm making money, and which part of it? Accounting hands the same book to someone else, the bookkeeper, the bank or the SACCO, as one table they can use.
Sales of eggs, broilers and manure, plus farm visits. The year so far.
Every expense recorded, plus the interest paid on the SACCO loan.
Transactions, a summary per batch or planting, a GL journal and a tax summary.
The farm, then each enterprise
Pick a period, then the Farm tab or one enterprise, as charts or as tables.
The Farm tab answers "am I making money?". Revenue is every sale plus other income. Expenses are every expense you recorded, plus any loan interest paid in the period. Net profit is the one minus the other, with a month-by-month chart and spending split by category. Loan principal and grants are never in it.
Each enterprise you run has its own tab, such as Poultry, Cattle, Goats, Pigs or Crops, with its batches, animals or plantings. Charts show the shape, and Table shows the rows, each with a CSV download or a button to send it to Google Sheets. Change the period below.
One table for the person adding up the year
Six kinds of record, flattened into the rows an accountant expects.
Famu records money in six shapes because six different things happen: a sale, other income, an expense, a feed purchase, a worker's payment and a capital cost. Each page is built for the person entering it. Accounting turns all six into one ledger, one row per transaction, for the period you pick: this month, last month, this quarter, this year, last year, all time, or your own dates.
The same rows come in four shapes. Switch between three of them below. The fourth, Summary, is one row per batch, planting or herd you tick, with its revenue, costs and profit worked out exactly as its own page does.
A file, or a sheet in your own Drive
Download any tab as a CSV, or the whole workbook as one XLSX file. Or tap Send to Google Sheets and the spreadsheet appears in your own Google Drive. The first time, tap Connect Google Sheets and approve it once. The table on screen shows a page at a time; the file always carries the whole period.
The GL Journal posts each row to an account named after its category. Under Account mapping you or your accountant can point a category at your own chart of accounts, with a code, once, and every export after that uses it.
The rules that stop double counting
A wage counts once, in full
A worker's payment is its whole amount, cash, savings and an item repayment together. A wage recorded as an expense is not counted again as a payment.
Cash box lines are not transactions
A top-up moves your own money between two places. The spending it paid for is already an expense, so the box's lines stay out of the export.
An expense paid in pieces is one cost
It appears at its agreed total on the day it was recorded. The instalments are a payment schedule against it, not extra costs.
The summary agrees with the page
A batch's or planting's profit in the export is computed by the same function as on its own page, so the two cannot disagree.
Who can do what
By default an admin and a manager can open Reports and export the books. Workers cannot.
A working document, not a return
What it does not do
The tax summary is not a filed return, and the Tax column is always blank: Famu does not record a tax code on anything. Check what is allowable with URA guidance or your accountant.
The GL journal has one line per transaction, not a balanced double entry. Your accountant picks the bank account it posts against when importing it. Loans, and the interest on them, are not in the export yet. Reports does not yet charge a monthly share of capital costs against profit.
Earns its keep for
- Applying for a bank or SACCO loan with real figures
- A bookkeeper using QuickBooks Online or Xero
- Deciding which enterprise to grow
Does little for
- Filing the return itself
- Books kept somewhere else: only what is recorded in Famu is counted