Who owes whom,
added up
The buyer who will pay on Friday, the fundi still owed half, the SACCO, the casual workers' days. Each one is already on a record somewhere in Famu. Money Owed adds them up per person and shows how long each has been waiting.
Two egg buyers, a hotel that takes milk on account, and a farm visit not yet paid for.
The fundi building the sty, three casuals' days, and what is left on the SACCO loan.
No debts are entered here. Mark a sale unpaid, pay an expense in pieces or take a loan, and it appears.
Two lists, read off records you keep
Each line is the same figure the record's own page prints, so the two can never disagree.
Money Owed has two tabs, Owed to you and You owe, and both totals sit at the top of each, because the question is usually "am I owed more than I owe?". Here is what each one reads.
Owed to you
- A sale with a balanceWhat it came to, less what has been paid on it.
- Other income marked not receivedA farm visit or a hire not yet paid for.
- An item bought for a workerWhat they still have to pay back out of their wages.
You owe
- An expense paid in instalmentsThe agreed total, less the instalments ticked off.
- Day-rate wagesDays worked, less what those workers were paid.
- A loanEvery unpaid instalment in full, plus any principal on no schedule.
- Savings kept for a workerMoney the farm is holding that belongs to them.
An ordinary expense, recorded without instalments, means the money moved, so it never appears here. A grant is never owed. Salaried workers are paid through a pay run, so their wages are not listed here.
The oldest money first
Slide the calendar forward and watch the same debts get older.
Every debt is counted from the day its money was first due. Famu records no credit terms on a sale, so the honest assumption is "due when sold". An instalment, or a loan, is aged from the earliest one you have not paid. A date still in the future is not late yet, so it sits in 0–30 days.
A saved customer is one person however their name was typed on the day. A walk-in buyer is grouped by name, ignoring capitals and extra spaces. The biggest balance comes first, and within a person, the oldest item leads.
A reminder you would actually send
Polite, plain, and specific enough that the customer recognises what they bought.
Under a customer's name, tap Remind on WhatsApp or SMS. Famu writes the message: your farm's name, the total, and the oldest five items with their dates. Anything beyond five is counted ("and 2 more"), never dropped. It opens in your own phone's app, so you read it, change it if you like, and send it yourself. Famu sends nothing.
WhatsApp needs a number Famu can turn into international form; SMS works with any number. An item bought for a worker has no reminder button: it comes back out of their pay.
Settle it where it was recorded
When money moves, tap the item. It opens the record's own form, the same one the Sales, Other Income or Expenses page would open, and you record the payment there. Money Owed has no payment form of its own, so there is only ever one way to say a debt was paid, and the list updates from it.
Loans open on their own page, where you tick the instalment. Wages are settled by paying the worker, and savings by paying them out on Worker Payments.
The rules that keep it fair
You only see what you could already see
Money Owed has no permission of its own. Each line shows only to someone allowed to read the record behind it: sales, other income, expenses, loans or worker payments.
Wages need both halves
Day-rate wages are attendance less payments. Shown half, they would read as a worker owing the farm, so they appear only to someone who can see both attendance and worker payments.
A shilling is the smallest debt
Rounding crumbs below a cent never surface as somebody owing 0.00001.
Workers do not see it
By default only an admin and a manager hold the keys behind these lists.
It is only as current as the records
What it does not do yet
A sale's own details are fixed 24 hours after it is recorded, but a payment can be added at any time. When a customer pays the balance a week later, tap the sale here and record it; once the payments reach the total, the sale is marked paid and leaves this list. A payment added after that first day cannot be edited, so check it before you save.
Famu does not know your credit terms, so a sale is aged from the day it was made, not from a due date you agreed. And it sends no reminders by itself; you send each one.
Earns its keep for
- Selling eggs, milk or produce to regular buyers on account
- Paying a fundi or a supplier in pieces
- Casual workers paid by the day, settled weekly
- Seeing at a glance whether you are owed more than you owe
Does little for
- A farm that is paid and pays on the spot
- Salaried staff, whose pay belongs to a pay run